Records Retention and Destruction
It is the policy of LTBHS that all business records shall be kept no longer than the period necessary for the proper conduct of company business (see LTBHS Records Retention/Destruction Guidelines). This policy shall cover all business records of LTBHS, including written, printed and recorded matter and electronic forms of records, including email messages in personal folders. Employees shall review their electronic files regularly and delete them where appropriate to ensure compliance with this policy. These guidelines shall be reviewed annually to ensure consistency with legal requirements of other regulatory bodies.
During the current fiscal year, records are kept in file cabinets in the Director of Finance and Administration’s office. Upon completion of current year’s financials, unaudited, they are placed in a labeled box in said office. Once the annual audit is completed (approximately June), the records in the labeled boxes are placed in locked storage – if space in locked storage does not allow, it will remain in Director of Finance & Administration’s office.